Data Controller/Processor
The Data Controller for Tendring Youth Awards is the Awards Secretary, who can be contacted at thetendringyouthawards@gmail.com
Tendring District Council is operating as the Data Processor in relation to hosting Tendring Youth Awards information and nomination forms, and with officer resource.
The purpose for this processing
Tendring Youth Awards (TYA) processes three broad categories of data: (i) of those nominated for awards, and those who nominate them; (ii) of its committee and membership, and; (iii) of contacts at sponsoring and other supporting organisations
Legal basis for this processing
- Consent. Where someone is nominated by a third party, they will be contacted as part of the awards process. They are able to withdraw their consent at any time.
- Consent
- Legitimate interest
Consent must be a freely given, specific, informed and unambiguous statement of the data subject’s agreement to the processing. Consent will not be assumed to be provided by silence or a non-response to a request.
What data do we collect about you ?
- For nominee – name, age, address, contact details, place of education.
- For nominator – name, address, contact details
- Name, address, contact details
Name, name of employer, contact details, bank details for supporting organisation
How long do we keep your personal data?
- 18 months after awards ceremony nomination made for
- Six months after they cease to be a member
- 18 months after awards ceremony sponsorship/support was given for
Who do we share it with?
The data will be shared by the organising committee for the purposes of running the awards. Individual committee members may also work for supporting organisations (e.g. Tendring District Council/Essex County Council) and use their work systems to support the awards. However, there is no systematic sharing of data with any other body.
Where we get it from?
- Nominator supplied (third party)
- Individuals themselves
- Individuals themselves
If automated decision making applies to this processing
No
Contact
If you have any concerns or questions about how we look after your personal information or wish to exercise any of Your Rights, please contact the Responsible Person at thetendringyouthawards@gmail.com
The Tendring Youth Awards Privacy Policy can be requested by email.